privacy-tracea
Privacy Policy
Effective Date: July 4, 2026
Thank you for using Tracea AI, developed by Merit Me Softwares ("Tracea", "we", "our", or "us").
Your privacy is extremely important to us. Tracea AI is designed to help you organize, search, and manage your personal documents while giving you maximum control over your information.
This Privacy Policy explains what information we collect, how we use it, how it is protected, and your rights regarding your data. By using Tracea AI, you agree to this Privacy Policy.
1. About Tracea AI
Tracea AI is an AI-powered personal document management application that enables users to:
- Scan physical documents
- Import images and PDF files
- Organize personal records
- Search documents using AI
- Extract information from documents
- Categorize documents intelligently
- Store document metadata
- Build a searchable personal document library
2. Information We Collect
Depending on the features you use, Tracea AI may collect the following information.
A. Documents You Choose to Add
You may voluntarily add identity documents, certificates, licenses, bills, receipts, medical reports, bank statements, tax documents, invoices, images, screenshots, PDFs, and other personal documents. These documents are processed only for providing the app's functionality.
B. AI Processing Data
When you use AI-powered features, selected document images or files may be securely transmitted to our AI processing service. This allows Tracea AI to extract text, understand document content, detect document type, generate searchable metadata, identify important information, improve document organization, and enable natural language search.
Documents are transmitted using encrypted HTTPS connections. We do not intentionally use your documents to train public AI models.
C. OCR and Metadata
Tracea AI may generate and store metadata to improve search and organization. This includes document title, type, issue date, expiry date, issuing authority, reference numbers, keywords, categories, tags, and AI-generated summaries.
D. Account Information
If account functionality is enabled, we may collect your email address, name, profile photo (optional), user ID, and authentication information. Authentication may be provided through services such as Google Sign-In or other supported identity providers.
E. Device Information
To improve performance and security, we may collect limited technical information including device model, operating system version, app version, language settings, time zone, crash reports, and diagnostic logs. We do not collect unnecessary device information.
F. Usage Information
We may collect anonymous usage information such as features used, app performance, error reports, scan statistics, search performance, and AI processing success rates. This information helps us improve Tracea AI.
G. Advertising Information
We use Google AdMob to display advertisements in the app. AdMob may automatically collect information such as your IP address, device identifiers (like the Android Advertising ID), and usage data to serve ads. This data is collected and processed according to Google's Privacy Policy. We do NOT share your scanned documents, files, or personal metadata with advertisers.
3. Permissions Used
Depending on your device and the features you use, Tracea AI may request the following permissions to operate correctly.
4. How We Use Your Information
Your information is used to power, improve, and secure the app's features. Specifically, we use it to:
- Scan documents and extract text
- Organize documents and improve document categorization
- Perform AI analysis and generate summaries
- Enable smart search and detect duplicate documents
- Enable backups and synchronize your library across devices
- Improve application performance, detect bugs, and maintain security
5. AI Processing
Certain features require AI processing powered by Google Gemini. When AI processing is enabled:
- Documents are securely transmitted to Google Gemini for analysis.
- Processing is 100% transient; documents are NEVER stored in cloud storage after analysis is complete.
- AI analyzes the document only to provide the requested features.
- Data is processed in strict accordance with Google's privacy policies and is not used to train public models.
- AI-generated responses are returned to your device.
Note: AI-generated information may occasionally contain inaccuracies. Users should verify important information before relying on it.
6. Cloud Services
Tracea AI may use cloud services including but not limited to:
- Firebase
- Google Cloud Platform
- AI processing services
- Secure storage services
- Authentication providers
- Analytics providers
These services process information according to their own privacy policies.
7. Data Storage
Depending on the features you enable in Tracea AI:
- Documents and metadata may be stored locally on your device.
- Cloud backups may be stored securely if you enable the backup feature.
- AI-generated information may be stored to improve document search and organization.
Users always maintain control over whether cloud backup features are enabled or disabled.
8. Security
We take reasonable measures to protect your information including HTTPS encryption, secure authentication, encrypted communication, strict access controls, secure cloud infrastructure, security monitoring, and regular software updates. However, please note that no system can guarantee absolute security.
10. Third-Party Services
Tracea AI may integrate with third-party services including Google Sign-In, Firebase Authentication, Firebase Cloud Functions, Firebase Cloud Storage, Google Cloud Platform, Google Gemini (for AI document analysis), Google AdMob (for serving advertisements), DigiLocker (where supported), and other user-authorized integrations. Each service has its own privacy policy.
11. Document Sharing
Tracea AI never shares your documents publicly. Documents are shared only when you explicitly export them, you intentionally share them, or you authorize a connected third-party service.
12. Children's Privacy
Tracea AI is not directed toward children under the age required by applicable law. We do not knowingly collect personal information from children without appropriate consent.
13. Data Retention
We retain information only as long as necessary to provide our services or comply with legal obligations. You may delete documents at any time. Deleted information may remain temporarily in backups before permanent removal.
14. Your Rights
Depending on your jurisdiction, you may have the right to access your information, correct inaccurate information, delete your information, export your data, withdraw consent, restrict processing, object to certain processing, and request account deletion. Requests may be submitted using the contact details below.
15. International Data Transfers
If you use Tracea AI outside the country where our servers are located, your information may be transferred and processed in other jurisdictions that may have different data protection laws. We take reasonable safeguards to protect such transfers.
16. Legal Compliance
We aim to comply with applicable privacy regulations, including where applicable: General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), Google Play User Data Policy, and applicable local privacy laws.
17. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Material changes will be communicated through the application or other appropriate means. Continued use of Tracea AI after changes become effective constitutes acceptance of the updated Privacy Policy.
18. Contact Us
If you have any questions regarding this Privacy Policy or our privacy practices, please contact us through the support options provided within the Tracea AI application or through our official support channels.
19. Your Consent
By installing or using Tracea AI, you acknowledge that you have read, understood, and agreed to this Privacy Policy.
Comments
Post a Comment